Diversity and Inclusion at DIS2021

Diversity and Inclusion Statement

The open exchange of ideas and the freedom of thought and expression are central to the aims and goals of the DIS conference. The DIS community commits to providing a harassment-free, accessible, and pleasant conference experience with equity in rights for all. We want every participant to feel welcome, included, and safe at the conference.

We expect all interactions between conference committee members, reviewers and attendees to be respectful and constructive, including interactions during the review process, during the online conference, and on social media. ​SIGCHI CARES​ provides a number of useful resources to address issues related to discrimination, harassment, plagiarism, misrepresentation, abuse and more.

The DIS community wants to foster an inclusive community and includes participation from a variety of genders. A number of excellent guidelines have been developed for Gender Equity and Inclusivity​ and we encourage the conference authors, reviewers and authors to peruse the document.

Anyone witnessing or subject to unacceptable behaviour should notify the Conference Chairs (​chairs@dis2021.acm.org​)​ ​or the Accessibility & Diversity Chairs (accessibility@dis2021.acm.org​).

If you have any questions or concerns about accessibility, please feel free to reach out to this year’s Accessibility and Diversity Chairs:

Natalie Friedman, Cornell Tech, USA
Sowmya Somanath, University of Victoria, Canada accessibility@dis2021.acm.org

Creating an Accessible ACM Conference Paper

ACM publications are read (and reviewed) by many people. Making your paper accessible will help to promote the equal participation of people with disabilities in science and engineering. This note describes how to check if your PDF is accessible, and how to fix the most common accessibility problems. For more information please r​efer to​ ​Adobe’s accessibility resource center​.

How do I test if my PDF is accessible?
  • The document should be tagged. In Adobe Acrobat Pro: Go to the ‘File’ menu. ‘Document properties’. ‘Description’ tab. Look for ‘Tagged PDF: Yes’ among the set of advanced properties. If you do not have access to Adobe Acrobat, try selecting some text in the PDF and pasting it into a text editor. If you can’t do this, or the text looks wrong, chances are your document is not readable with a screen reader.
  • Check the accessibility. In Adobe Acrobat Pro: Go to the ‘Advanced’ menu. ‘Accessibility’. ‘Full Check’. The checker will report accessibility problems.
  • Fonts should be embedded, or your PDF will need to be regenerated, and you may lose the accessibility that you have added. In Adobe Acrobat Pro: Go to the ‘File’ menu. ‘Document properties’. ‘Fonts ‘tab. All of the fonts should have the word ’embedded’ in parentheses after the font name (unless they are not visible in the final document).
How do I fix accessibility problems?

Word users should correct as many problems as possible in the Word source file rather than the pdf, as described in the next section. On a PC, the Adobe plugin for Word can export accessibility features from the Word document into the pdf.

On a Mac, this is not the case. Those using Word on a Mac, and all LaTeX users will need to edit the PDF directly using Adobe Acrobat. A better basic PDF may be produced by using latex2pdf as opposed to ps2pdf. See also the​ ​WebAim PDF Accessibility primer​ which provides information for OpenOffice users.

The accessibility checker in Adobe Acrobat Pro provides help with fixing many accessibility problems. The following steps are for Adobe Acrobat Pro 9.​ ​For more detailed instructions for Adobe Acrobat Pro XI see the ​Accessible PDF guidelines​. You can also find more information on ​Adobe’s accessibility resources page.

  • Add tags.​ Go to the ‘Advanced’ menu. Select ‘Accessibility’, then ‘Add tags to document’.
  • Add alternative text for figures.​ Context-click the Figure, select ‘Properties’, and fill in ‘Alternate Text’. If no ‘Properties’ option appears, go to the ‘Advanced’ menu, select ‘Touch Up Reading Order’, and then try context-clicking on the figures again, looking for an ‘Edit alternate text’ option.
  • Specify the document language.​ Go to the ‘File’ menu. Select ‘Properties’, then the ‘Advanced’ tab, ‘Language’ field. In some versions of Acrobat, the ‘Properties’ option is called ‘Document Properties’. In some versions the ‘Language’ field is in a ‘Reading Options’ tab.
  • Define tab order.
    • Go to the ‘View’ menu. Select ‘Navigation tabs’, then ‘Pages’.
    • Click on any page, then type Ctrl-A (or Command-A on a Mac) to select all the pages.
    • Go to the ‘Options’ menu in the top right of the dialog box (icon showing two cogs), and select ‘Page Properties’.
    • In the ‘Tab Order’ tab, select ‘Use document structure’.
  • Make sure tables have headings.
    • Go to the ‘View’ menu. Select ‘Navigation tabs’, then ‘Tags’.
    • Select the ‘Tags’ tab. This panel shows the document structure as a tree.
    • Navigate to the table cells that should be headers.
  • Check they have the type <TH>. If not, then right click on the header cell, select ‘properties’, select the ‘Tag’ tab, and change the value for ‘Type’ to ‘Table Header Cell’.
Creating an accessible PDF directly from Word

The following link provides step-by-step instructions for adding basic accessibility information to a Word document on a PC, then exporting it to a PDF document intended for ACM: ​Create an accessible ACM submission using Microsoft Word​.

These guidelines were adopted from Assets 2020.

Presenters: How to Deliver an Inclusive Presentation

The DIS conferences are becoming increasingly diverse, with attendees from all over the world who represent varied gender, racial, ethnic, disability, and other identities. As a presenter, there are steps you can take to ensure that your message can be heard and understood by the widest possible audience. We suggest presenters read Kyle Rector’s ​Accessible Presentation Guide​ and the ​Inclusive Language document​.

Some tools that you might find helpful include:

DIS2021 Accessibility and Diversity Chairs

If you have any questions or concerns about accessibility, please feel free to reach out to this year’s Accessibility and Diversity Chairs.

Natalie Friedman,
Cornell Tech, USA
Sowmya Somanath,
University of Victoria, Canada

accessibility@dis2021.acm.org